OfficeReady 4.0 Platinum Look more professional with 700+ Microsoft Office Templates

OfficeReady Platinum Mail Merge

How Mail Merge in Office works:

Mail Merge provides users an approach to create custom documents for personalized mailings to tens, hundreds, or even thousands of recipients. A Mail Merge, in its simplest definition, combines a main document template with a list of names – otherwise known as a data source. For example, you may want to send a letter with the same basic information to several individuals. In this case, you create a basic form file—a postcard. In Word, this basic form is called the main document. The parts of the form, which are different, are called fields. In the case of the fields on the postcard, these might be the following custom fields:

Dear [FIRST_NAME],

It’s time to prepare for the cold months ahead by winterizing your car. Your [YEAR_MAKE_MODEL] will benefit from this service and our special prices. Bring your car in before September 30, 2008 and you be eligible for a [DISCOUNT_RATE] discount.

Sincerely,
Your friends at Jim's Auto

The address information would be inserted on the address portion of the card.

How OfficeReady makes it easy and takes the fear out of Mail Merge:

To make Mail Merge easy, we have made each of its main steps easier – here's how:

1. Start off with hundreds of terrific documents that can be easily personalized.
2. Import lists of just about any type. You can even Merge multiple lists at the same time.
3. It’s a cinch to enter Merge Fields in our preformatted and professionally designed templates
4. Feel confident in the output by previewing your output before actually printing – so you can catch mistakes before they happen.

Here are the popular file formats that we import:

Outlook
Outlook Express
CSV files
Excel
Access
QuickBooks
ACT!
.DBF files (database programs like Alpha Five)

Entering Mail Merge fields is very simple – just click the "Insert Merge Fields" button on the OfficeReady 4.0 Toolbar, and insert one or more Merge Fields anywhere in the document.

We take the worry out of embarrassing errors in the Mail Merge process. Before you start printing, you can preview your output to ensure that everything looks exactly as it should. If there are any errors at all, you can catch them before you waste expensive printing resources.